This notice explains what personal data (information) we hold about you and your nominee, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
WIM Top 50 Limited (WIM Top50) collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the Data Protection Act 2018, and we are responsible as ‘Data Controller’ of that personal information for the purposes of this legislation.
Processing of your personal details is necessary to carry out a public task - which in this case is processing the nomination of the named nominee. We will always ensure that your information is held confidentially and accessed only by those people involved in processing the nomination.
Processing of the nominee’s personal details is also necessary to carry out the public task - which in this case is the purpose of the conferring by us of any award. We collect the personal information necessary to process applications. This is with the purpose of making a determination of eligibility and suitability for an award. We may collect or receive sensitive personal data about a nominee. Such data includes personal data revealing ethnicity, disability or health conditions if this is part of the nomination story.
Nominations should always be made in confidence. There is no requirement for the nominator to obtain the consent of the nominee.
In the course of running the awards process, from nomination to awards, we collect the following personal information, when you (the nominator) provide it to us:
We use your personal information to:
We will hold the finalist's personal information securely by retaining the name and contact details of the finalists to be able to invite them to events and promotion of their award after the event. After this time the personal information will be securely destroyed. All nomination forms are securely destroyed after three months.
Photos and recordings will be used by the WIM Top50 press office and will be placed online and enter the public domain.
We collect and use your personal information as we have a legitimate interest to collect awards nominations to promote positive stories and to celebrate the efforts and achievements of people and groups across the globe.
Following the judging process, we will rely on the consent of the winners to process their personal information.
We rely on consent for the taking and use of photos, sound bites and video recordings. The approved photographer will be made aware of those who have not provided their consent.
The nominee may withdraw your consent at any time. The nominator may request that WIM Top50 withdraw their information or the nomination. If you request that the nomination or your details are withdrawn prior to judging, your nomination will not be processed any further and any personal information that had been collected will be held in line with data protection legislation.
If you are nominated for the award and you remove your consent after the awards evening, your name will be removed from the website.
If you withdraw your consent to photographs and video recording being taken prior to the award ceremony your photograph will not be taken at the event.
If you withdraw your consent after the photographs have been put online, if able to, we will remove your photograph from the webpage.
Under the Data Protection Act 2018 (DPA 2018) you have rights which you can exercise free of charge which allow you to:
Depending on our reason for using your information you may also be entitled to:
We will always seek to comply with your request however, we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you.
The UK Information Commissioner's Office (ICO) website contains further information about your rights, including the circumstances in which they apply on individuals’ rights under the DPA 2018.
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
You can contact our Data Protection Officer:
